5 Things that Make for an Insightful and Productive meeting

Last Updated: 

November 9, 2022

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Meetings are an important part of any business. They allow for communication and collaboration between team members and can help to move projects forward. However, not all meetings are productive. In order to make the most out of your time in a meeting, it is important to be prepared and organised. This blog post will discuss five things that will help make your meetings more insightful and productive!

1) Have a clear purpose for the meeting

Before you even step into the meeting room, you should have a clear understanding of why the meeting is taking place. What is the goal of the meeting? What needs to be accomplished? By having a clear purpose for the meeting, you can ensure that everyone in attendance is on the same page and focused on achieving the goals.

2) Send out an agenda in advance

In order to keep your meeting organised and productive, it is important to send out an agenda in advance. This will allow attendees to know what topics will be discussed and give them time to prepare any questions or comments they may have. Having an agenda also helps to keep meetings focused – if a topic gets brought up that is not on the agenda, you can simply table it for another time.

3) Limit the meeting to a reasonable amount of time

There is nothing worse than being stuck in a never-ending meeting. Not only is it a colossal waste of time, but it can also be extremely frustrating. Therefore, when you are planning a meeting, be sure to limit it to a reasonable amount of time and make it accessible to everyone with Video conferencing solutions – typically no more than an hour or two. This way, attendees will not feel like they are being held captive and will be more likely to stay focused throughout the duration of the meeting.

Also, consider staggering the start times of your meetings. For example, if you have a series of meetings scheduled back-to-back, try starting the first one 10 minutes early and ending the last one 10 minutes late. This will give attendees some breathing room in case any of the meetings run over.

4) Encourage discussion and debate

In order to get the most out of your meetings, it is important to encourage discussion and debate. This allows for different points of view to be heard and can help to generate new ideas. However, it is important to keep the discussion focused and on topic – if things start to get off track, you can always table it for another time.

In addition, you should also encourage attendees to speak up if they have something to contribute. Too often, people are afraid to speak up in meetings out of fear of sounding foolish. However, it is essential to remember that everyone has something valuable to contribute. By encouraging discussion, you can ensure that all voices are heard and that the best ideas are brought to the table.

5) Follow up after the meeting

Once the meeting is over, it is important to follow up with attendees. This helps to ensure that everyone is on the same page and that tasks are getting completed. You can follow up via email, phone call, or even in person – whatever works best for you and your team.

In conclusion, there are a few things you can do to make your meetings more productive and insightful. By following these tips, you can ensure that your next meeting is a success!

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