Things to Keep in Mind While Setting up Your Physical Office

Last Updated: 

March 9, 2023

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If you’re starting a company and want to set up an office, the first thing that comes to mind is a rented office space. But not just any ordinary office — an awesome, funky, cool and chic office space.

Everyone has different tastes when it comes to offices. Some prefer open-plan offices, while others would rather have private cabins with their own desk and lots of storage. There are various factors that you need to keep in mind while setting up your physical office.

There are also many other things that you need to consider such as size, amenities offered by the building etc. So let’s dive into the details.

Be clear on your team size while setting up your physical office 

The first thing that you need to understand is the size of your team. This will help you decide the size of your office. Whether you want a small-team office or a large team office and whether you want an open-office or a private cabin.

There are various factors that will decide the size of your office. These factors include - the number of employees, the departmental structure, the amount your company makes, the clients you interact with, etc.

Workspace Environment

Every person has different preferences for their needs. Therefore, you need to decide what works best for your team. You might also want to consider some of the following factors to decide on the best workspace environment for your team - noise level, air circulation, lighting, temperature, and privacy level.

Some companies have developed their own culture. For example, Facebook has created an environment that is almost like a dorm room with bean bags and a party area. You can also create a culture by deciding on the following things:

Does your company want to keep it formal or informal?

What kind of environment do you want to create with your office space?

Doors, Windows and Natural Light

The next thing that you need to consider while setting up your physical office is the number of doors and windows you want.

Do you want an open office or a closed office? 

This will depend on the type of work your team does. If your team works on sensitive/confidential tasks, you might want a closed office with a commercial door installation. However, if your team works in an open office, you can use transparent dividers to create an exclusive area for your employees.

What about natural light?

If possible, you should try to get an office with direct sunlight. This will help improve your team’s mood and productivity.

Food Facility and Amenities

In today’s world, many companies are providing food facilities to their employees. You can decide if you want to offer food in your office. If you decide to offer food, make sure that it’s healthy, nutritious, and wholesome.

Apart from food, you might also want to consider the following amenities while setting up your physical office. This will help keep your employees happy and productive.

Do you want to provide yoga or meditation classes in your office?

 If yes, then you should definitely go for it. Research has shown that practising yoga or meditation can help reduce stress and anxiety in employees.

Do you want to offer sports facilities such as a basketball court or a badminton court?

Sports help improve focus and concentration in employees. Sports also break the monotony of daily work.

Do you want to offer recreational facilities such as a pool table, a gaming zone or a music room?

Playing games or listening to music not only helps employees relax but also helps them think more creatively.


While setting up your physical office, you need to consider many things. If you keep these things in mind, you will be able to pick the best office space for your company. This will not only help you choose the right office space but will also help you utilise your office space in the best possible way. So remember to keep these things in mind to raise productivity and to give your employees a comfortable environment to work in!

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